Privacy Policy

Version updated April 2021

EDUCOLINA ASSOCIATION manages personal data in accordance with the General Regulation on data protection no. 679/2016 in force in the European Union (GDPR). EDUCOLINA ASSOCIATION processes personal data of employees, potential and current students, as well as parents or legal representatives, in the daily activities of providing educational services.

For this purpose, EDUCOLINA ASSOCIATION acts as a personal data operator, establishing the purposes and means of processing personal data according to the specific activities in the education process.

"Processing" means any operation performed on personal data, whether or not automated means are used, such as collection, registration, storage, adaptation, modification, consultation, use, disclosure by any means, deletion or destruction.

Because we want a transparent personal data processing, we present below all the information we have a duty to provide you. Please allow the necessary time to read this privacy policy and to understand the personal data processing activities performed by the EDUCOLINA ASSOCIATION.

1. Why we process personal data:

EDUCOLINA ASSOCIATION processes personal data belonging to you as candidates, employees, students or parents for the following purposes:

2. The categories of personal data we process include, but are not limited to, the following:

In general, the personal data we hold were provided to us directly by parents or as a result of the interaction between school, parents and students. In some cases, the data was provided by third parties (for example, by transferring the school record or by representatives of the schools where the students previously studied).

3. The legal basis of personal data processing operations

EDUCOLINA ASSOCIATION collects and processes personal data based on one of the following legal reasons, in accordance with GDPR requirements:

Please note that there are several categories of mandatory personal data required to conclude the Schooling Contract and to provide educational services at high standards and in the interest of students. These are included in the Application Form completed online and attached to the schooling contract that you have concluded / are to conclude with the EDUCOLINA ASSOCIATION. All categories of mandatory data for the conclusion of the contract are marked accordingly in the Application Form, being necessary to assess the application and register the child in the new school year. Failure to complete all the information marked as mandatory in the form makes it impossible for us to enrol your child with us and to conclude a schooling contract.

We can use the legitimate interest as a legal basis in the following situations:

Regarding the processing of special categories of personal data, we may process medical information based on the following legal reasons:

4. Disclosure of personal data

Your personal data is disclosed only to EDUCOLINA ASSOCIATION employees, staff and collaborators who need access to personal data to provide educational and complementary services. In this regard, we assure you that only the medical office has access to students' medical records and data.

With regard to the disclosure of your personal data to third parties, please note that the transmission of data takes place only in the day-to-day activities of the school, and the categories of recipients include the following:

5. Transfers to third countries

We may transfer the personal data of students and parents to a third country only for the purpose of participating in school activities, trips or international camps that are the subject of the activity of our institution. From 2021 January 1st all transfers of personal data to our partners in the UK are legally justified by the post-Brexit GDPR adequacy agreements between the EU and the UK.

For any other situation, EDUCOLINA ASSOCIATION will ask for your prior consent.

6. Storage of personal data

EDUCOLINA ASSOCIATION stores all your personal data while you are in a contractual relationship with the school, and subsequently, within the maximum period established by law for each category of personal data. EDUCOLINA ASSOCIATION keeps the students' files and all the data regarding the student's interaction with EDUCOLINA ASSOCIATION mainly in order to evaluate the school activity and the quality of the offered services, but also to respond to the potential requests of the students regarding their educational path.

Please note that all enrolment records and other school documents related to study activities are kept for an indefinite period, in accordance with the legal obligations of the EDUCOLINA ASSOCIATION in this regard. In addition, all documentation related to tuition contracts and financial aspects (invoice records, payroll of employees) comply with the minimum retention period required by applicable national law.

7. Your rights regarding the processing of personal data by EDUCOLINA ASSOCIATION

GDPR provides all data subjects (employees, students, parents, partners) with a series of rights related to access to personal data. According to this policy, EDUCOLINA ASSOCIATION respects all access rights required by GDPR as follows:

In any case in which you need to exercise any of these rights, please contact the EDUCOLINA ASSOCIATION and officially send us the request by filling in the Form for requesting access to personal data and sending it to the contact addresses of down. EDUCOLINA ASSOCIATION has developed a procedure for solving access requests, through which we have all the necessary resources to ensure the answer to any request considered justified, within the legal term of 30 days and under the conditions stipulated by GDPR.

8. Creating educational profiles

EDUCOLINA ASSOCIATION can create and use educational profiles to assess students 'performance, to identify gaps in their development or to assess specific traits that characterize students' personality, preferences, and behaviour or professional inclinations.

9. Video surveillance

EDUCOLINA ASSOCIATION has implemented a video surveillance system to ensure the safety of students, staff and all others who have access to campus. The safety and security of our students is our main concern and these video cameras allow us to offer real-time protection. All measures taken to ensure the security and confidentiality of recorded video images are set out in the Video Surveillance Policy.

10. Contact person

In the event that you wish to exercise any of the rights listed in point 7 or to obtain additional information or clarifications regarding the processing of your personal data, please send your request to the email address [email protected] and you will receive the access rights request form. The answer to the request sent through this form will be endorsed by our data protection specialist.

Contact details of the personal data protection specialist EDUCOLINA ASSOCIATION:

Email address: [email protected]

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